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A smartphone is one of the most complete, reliable devices around. Because it is a gadget that can do a lot of things, every entrepreneur should have one and must know how to use it as a tool for running their business.
What are the specific business tasks you can do just by using your smartphone?
Here are five of the most important ones:
The phone was invented as a tool for communication. Modern inventions have turned it into a device that does more than just allow you to talk with another person; but at its core, it is still a device for communication.
Use your smartphone to call your employees when you are out of the office and you need to get some information quickly or give additional instructions. You can also call current and past clients or customers as part of your after-sales service. Use your phone to get in touch with leads as well.
A smartphone will allow you to use Wi-Fi calling which means you can call anyone wherever you are for free as long as you are connected to the Internet.
You can also use your device for other forms of communication such as:
- Text messaging
- Online chat
- Video call
With these other options, you can get in touch with your staff, customers or clients fast. It won’t even cost you anything extra as long as you have the right apps and you are connected to the Internet via Wi-Fi or data.
As a company owner or manager, you will definitely have your hands full and a long to-do list: paying bills, meeting clients, scheduling interviews with job applicants, etc. You also have to stay on top of everything that is happening in the company.
You can be sure you will complete all these tasks and avoid forgetting doing any by downloading and using the right organizing tools on your smartphone.
Some of the handiest organizing apps you should have on your phone are:
These apps generate to-do lists which will help you manage all your tasks. You can organize and customize your to-dos by priority, deadline, the time required, etc.
In the past, document management and filing meant turning on your computer or placing paper documents in folders or envelopes and locking them up inside a filing cabinet. Today, you can do this on your phone.
Start managing your documents and other files by installing a cloud storage system on your phone. Some of the most popular ones are:
- Google Drive
- Dropbox Business
- Microsoft OneDrive
With one (or more) of these apps, you can store documents and files via cloud technology. You can share them with your employees, too.
In addition, you can create and edit documents by using the right apps as well. If you have an iPhone, make sure you have Pages, Apple’s word processor which also works with Mac, iPad and iPod Touch. The Microsoft Office Suite is also free for downloading and may be used on iOS and Android phones.
Evernote’s Scannable will also allow you to scan, digitize and organize documents of various types.
Bookkeeping and Accounting
Although you will need pros to handle the more critical and sensitive elements of your company’s bookkeeping and accounting tasks, it doesn’t mean you shouldn’t monitor and manage its finances.
The most popular bookkeeping and accounting software such as Xero, Intuit, and MYOB have mobile apps which you can use anytime and anywhere. You can use them to manage contacts and invoices, collect payments and send receipts.
Mint is another widely-used financial app that allows users to create budgets and track spending across various accounts.
Another note worth adding here is you can also use your smartphone to pay your bills. Apps that offer payment services such as Bill.com and Prism connect you with vendors. With these tools, you will be able to receive, view and manage bills in just one place. You can also pay your bills wherever you are by using any of these apps.
To boost brand awareness, generate more leads, and increase engagement (which can all lead to higher sales and profits), don’t forget to use your smartphone in your marketing campaigns.
Install and use marketing apps such as Buffer and Hootsuite to optimize your social media presence. With these tools, you can simultaneously post on Facebook, Twitter, LinkedIn, Instagram and other popular social networks with just a click of the button.
You can even automate your schedule of posts so that updates regarding your company, products, and services and other relevant content are automatically shared on your social media accounts.
Don’t forget to add MailChimp to your arsenal of promotional apps to help you with your email marketing campaigns.
With a good quality smartphone and the right apps, you can stay productive and run your business from wherever you are.